TestDrive

TestDrive Customer Invitations & Extensions

Updated

This brief guide shows you how to invite your customers to TestDrive and extend a customer's TestDrive account.

Invite Process

  1. Using TestDrive's "Invite Users" function, a VMware employee or partner invites the user.
  2. TestDrive sends an email invitation to the user.
  3. User clicks the invite link and completes their TestDrive user profile.
  4. TestDrive sends an account verification email to the user.
  5. User clicks the account verification link and the account is confirmed in TestDrive.
  6. User account displays active in TestDrive portal.

Requirements

In order to manage TestDrive customers, you must:

  • Be a VMware employee or a VMware partner 
  • Have a TestDrive account with the 'Super User' role.  Sign up here.

Invite a Customer

Log in to the TestDrive Portal (testdrive.vmware.com).  On the right side, go to the My Customers card > Invite Users.

Next, you'll have the option to enter a Salesforce Opportunity ID. This process is different depending on if you are a VMware employee or VMware Partner.

For invite instructions, pick your user type:

Instructions for VMware Partners
  1. Navigate to Partner Central at https://www.vmware.com/partners.html and sign in.
  2. Select Opportunity Registration on the top menu bar.
  3. On this page you will see a "Manage Your Opportunities" button.
  4. This link opens a search screen where you can search for your opportunity.
  5. Each opportunity has a ORTN number. This ORTN number is what you will enter into the"Salesforce Deal Registration ID" field within the TestDrive portal. Ensure you are using the format ORTN-#######.
  6. Enter the user's info and click Next. If you try to submit the form without providing a valid SFDC ID, you'll get a warning dialog.
  7. Continue with the registration and enter a username for the users along with job title, region, and industry segment.
  8. Next, you can pick and choose which products and integrations you want your customer to have access to.
    1. If Display to user is checked ON the user will be able to view the service and turn it on if it is not already turned on.
    2. If Display to user is OFF the user will not see it in the products page.
    3. If Start Enabled is ON, the service will automatically be turned on for the user before they login for the first time.
    4. If Start Enabled is OFF, the user will not see the service and will not be able to turn it on either.
  9. On a successful submission, you'll get a'Invitation successfully sent' message.
Instructions for VMware Employee
  1. Go to the corporate Workspace ONE user portal.
  2. Launch VMStar (Salesforce).
  3. Locate your Opportunity.
  4. You will see a field titled "Opportunity ID".  This number is what you will enter into the "Salesforce Deal Registration ID" field within the TestDrive portal.

Extend a Customer Account

After you have invited a user to TestDrive, you can extend their account a maximum of 60 days with a valid SF Opportunity ID (VMware Employees) or Advantage + ID (Partners).

Log in to TestDrive and go to My Customers > Manage Users.

Find the user you need to extend. Under actions, click the clock.

If you did not enter a Salesforce ID during the invitation process, you can enter it here. Otherwise, enter your reason for extension, then click the Extend button.

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